Southwestern College Santa Fe, NM
Class Registration
Registering at Southwestern College
Registering for New Earth Institute (NEI) and Certificate Program Coursework
You may register for a course in NEI or a certificate program once the quarterly course schedule is released. The schedule will list the New Earth Institute certificate courses offered during that quarter. Many of these courses are offered in a weekend format consisting of 16 hours. These are available for continuing education (CEs) for professionals, and they are also offered to graduate degree students who are taking electives and wish to earn a certificate while completing their master’s degree. For more information on applying for a certificate program, see https://www.swc.edu/applying-to-certificate-specialty-programs/
NOTE: Southwestern College & New Earth Institute is licensed by the New Mexico Southwestern College & New Earth Institute is licensed by the New Mexico Counseling and Therapy Practice Board (#CCE0111661) and the National Board of Certified Counselors (NBCC ACEP No. 7520) as a Continuing Education Provider. Please check with your state’s licensing agency to see if they will accept approved CEs from these two accrediting bodies.
To register for NEI or certificate courses use the following link:
Registering for Graduate Degree Coursework
Graduate Degree coursework is available for those who have been accepted into a degree program or are accepted into the college studies or professional studies programs. For more information on admissions to these programs see https://www.swc.edu/overview/
Students may register for courses online via Populi, in person, by telephone, or by mail. Also, registration forms are available through the Registrar’s office. There are class size limits set for courses, which means you are not guaranteed enrollment in a course you choose when registering; However, SWC will ensure you are able to attend your core classes as they are laid out in your degree program planner.
Registration dates are set each quarter and appear on the quarterly schedule. Students are assigned a specific registration time to register on the registration date. Students can either register for New Earth Institute classes when they register for their degree classes, or they can register for these classes anytime once the quarterly schedule is posted. Graduate Students are asked to register prior to the first week of classes each quarter, otherwise they would pay a late registration fee per class.
Early Registration: Since we have a large percentage of non-traditional students, the graduate students are offered an option to register early for a specific class based on conflicting work schedules and/or childcare issues. The registrar notifies students each quarter of the guidelines and time frame for early registration.
Quarterly System and Credit Hours
Southwestern College is based on a quarter system and offers classes in the Fall, Winter, Spring and Summer every year. Each quarter is ten weeks in length and classes meet a total of 10 contact hours for each one-quarter unit of credit. An exception may occur in some NEI or Certificate program courses. Classes may be from 2 quarter units to 5 quarter units and these can be reviewed in the school catalog. Classes are offered during weekday, evening and weekend times and you can find specific times for each class on our quarterly schedule.
Quarterly Schedules, Forms and more
Ordering a Transcript
To obtain a copy of your Southwestern College transcript, complete this Handy Online Request
OR Submit your request directly through Populi. Go to >My Profile>Student Tab>Transcript>Transcript Options>Official Transcript Request.
There is a $15 charge for each official transcript. There is a $5 charge for each unofficial transcript ordered through the registrar’s office.
See note below for how to access an unofficial transcript yourself.
The Family Educational Rights and Privacy Act (FERPA) requires a signed/dated request from the student.
Transcripts are released to the student (or former student) only and not released to third parties without student signed authorization. If you are with an organization needing a transcript, please have your applicant submit the request authorizing release.
Please Note: Unofficial transcripts may be downloaded and printed at any time, with access to our student records system. If you are a current or former student and need information about accessing this system, click here.
Tuition and Fees
Degree, College and Professional Programs
Student tuition for the 2022-2023 academic year is $625 per quarter unit. There is an educational resources fee of $250 per student per quarter of attendance. The general fee covers, but is not limited to, such College expenses as classroom supplies, IT needs, library costs and examination and administrative fees. Tuition is subject to change. Full tuition must be paid before the first day of each quarter unless the student has set up a payment schedule with the business office. (See payment plan under Financial Aid)
The payment schedule fee is $25. The fee for a returned check is $50. For additional information on College fees, please refer to the Southwestern College Catalog
Deposits
Upon notification of acceptance into a degree program, students are expected to pay a non-refundable enrollment deposit of $200 by the deadline stated in their acceptance letter. The deposit is credited to the student’s account and will apply toward tuition.
A deposit of one-third (1/3) of the tuition is required to hold a student’s place in a credit class. To hold a place in an NEI class, payment must be made in full.
Refund Policy
Refunds of tuition will be made to students who complete the withdrawal procedures according to the schedules below. A $50 drop fee will be deducted from all refunds. Refunds are calculated based on the full amount of tuition. If tuition has not been paid in full students continue to be liable for any money still due after withdrawing from a class.
Refund Schedule for 10 week/quarterly classes and independent studies:
Last day to drop and receive a 100% refund is the last day of the second week of classes. No refunds after the second week of classes.
(Please note: If a required graduate class begins at a later date in the quarter, the above refund policy will be adjusted.)
There are no refunds of Educational Resource Fees.
Refund Schedule for NEI weekend classes, .5 or 1-unit classes whether in-person or online:
100% refund up to 72 hours before class. No refunds after 72 hours before class.